Klik hier voor de Nederlandse versie van ons privacybeleid.
Our website is: https://km-humanfactors.com. We at KM Human Factors Engineering care about your privacy. This page tells you about what KM Human Factors Engineering does with personal data, how we protect personal data and how you can exercise the rights you have under privacy legislation.
WHAT ARE PERSONAL DATA?
Your name, your home address or email address are examples of personal data. Personal data means any information that is traceable to you as a person.
WHY DO WE USE YOUR PERSONAL DATA?
Whenever you wish to receive information from KM Human Factors Engineering, we need your details so that we can send the information. We also save the data you provide when you request, for example, a (digital) report. In addition, we process your personal data so that we can send digital press releases. In such cases, we use your personal data based on your consent.
Your personal data may also be used when you participate in research conducted by KM Human Factors Engineering. KM Human Factors Engineering is allowed to use personal data when conducting research. When special personal data such as health data are required for this purpose, we always explicitly ask for your consent. The data from the surveys are anonymized and the so-called ‘raw data’ is not shared with the client. Prior to collecting personal quotes from participants in a specific project, we always ask for permission.
HOW LONG DOES KM HUMAN FACTORS KEEP YOUR PERSONAL DATA?
We do not keep your personal data any longer than is necessary for the purpose for which it is being held. If you have signed up to receive information from us, and you later sign off, we delete your personal data.
When KM Human Factors Engineering completes a project or study that involves use of your data because you were a participant, your data are deleted once they are no longer needed for archiving purposes. By this we mean that for an extended period it needs to be possible to substantiate the results of the study by referring to the underlying data. In this situation, KM Human Factors Engineering will protect the personal data by giving them a pseudonym or rendering them anonymous, if possible. Data that have been given a pseudonym can no longer be traced directly to you as a participant. Data that have been rendered anonymous can never be traced to you.
HOW DOES KM HUMAN FACTORS ENGINEERING SECURE YOUR PERSONAL DATA?
KM Human Factors Engineering attaches great importance to ensuring that personal data provided by you are handled and kept secure with the greatest possible care. In order to optimally protect your personal data against loss, theft, unauthorized access or misuse, we take the correct technical and organizational measures to keep your personal data secure, which includes the use of the latest security technology. In terms of organization, KM Human Factors Engineering has arranged for research data to be accessible exclusively by employees involved in the research in question.
DO WE GIVE PERSONAL DATA TO OTHER ORGANIZATIONS?
We adhere to the principle that we do not share your personal data with others. The data will not be sold. However, there are exceptions whereby KM Human Factors Engineering is required to give personal data to others. These are always exceptional circumstances, such as legal proceedings or crime prevention.
WHAT ARE YOUR PRIVACY RIGHTS?
Under the prevailing privacy legislation, you have various rights you can exercise to keep control of the personal data an organization collects about you and uses. For example, you are entitled to access the personal data that KM Human Factors Engineering has about you. This right of access is intended to enable you to check whether the data are correct and to make any rectifications as necessary. You can also check whether KM Human Factors Engineering has used the data lawfully. As well as the right of access, you have the right to object against the use of your data by KM Human Factors Engineering.
If you wish to exercise your privacy rights, you can send an email to [email protected]. You can also send a letter to:
To ensure that your request is processed, you must include the following information in your email or letter:
- a description of your request in which you state your relationship to KM Human Factors Engineering.
- your name and address;
- the date and your signature;
If there is any doubt as to your identity, we can request that you send additional information.
Your request will always be processed but this does not necessarily mean that your request can be granted. This is because the prevailing privacy legislation recognizes exceptional situations in which your privacy rights are not valid. This may be the case, for example, where personal data are used to conduct research.
You will receive a reply to your request within a month. If your request cannot be processed within a month, you will be notified accordingly. We are required to process your request within three months at the latest.
INCIDENTS (DATA BREACH)
In spite of our precautionary measures designed to give personal data the best possible protection, it remains possible that an incident may occur in which personal data are involved. An incident of this type is called a data breach. If you believe that a data breach is occurring at KM Human Factors Engineering, always get in touch with us. The best way to do this is by email via [email protected].
The following information should be supplied when reporting a data breach:
- your name and contact details;
- the nature of the incident;
- which personal data are involved;
- which systems are involved in the incident; and
- when and how you discovered the incident.
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QUESTIONS AND COMPLAINTS
If you have any questions about this privacy statement, exercising your rights or KM Human Factors Engineering’s activities in the field of personal data, you can get in touch with us by sending an email to [email protected]. In addition, if you have a complaint about how we handle personal data, we would like to hear from you.
This privacy statement may be changed at any time by us without prior announcement. Changes come into effect as soon as they are published on this website. We hope this page has made it more clear what we do with personal data, how we protect personal data and how you can exercise the rights you have under privacy legislation. Please feel free to contact us for questions.